Personal information means all information that relates to an identified individual or to an identifiable individual. For example, your name, address, email address, educational and employment background, CV and job qualifications. Personal information is also referred to as information about you.
We process personal information used to further Arega’s recruiting activities such as your name, address, email address, educational and employment background, CV and job qualifications.
We process personal information that you provide directly such as when you submit a job application, or information you provide during an interview. We also receive personal information from other sources, such as during references, background, or employment checks, and from third party recruitment sources.
We use personal information to respond to your requests or application; for recruitment and hiring purposes; to enable your use of, and to develop, improve, and secure our recruiting activities and Arega products and services; and to comply with applicable laws.
Your personal information is shared throughout Arega’s organization and with third parties such as service providers, related companies in the event of reorganization, and government authorities as required by law.
- Arega’s recruiting activities more generally, conducted both offline and online via third party websites (the sites).
3. WHO IS RESPONSIBLE FOR PROCESSING YOUR PERSONAL INFORMATION?
4. WHICH TYPES OF PERSONAL INFORMATION DO WE PROCESS AND FROM WHICH SOURCES?
We process personal information that you provide directly to us, such as when you submit a job application on the site or at a recruiting event, or when we conduct a phone or in-person interview. We may also receive personal information about you from other sources, such as from persons you indicate as a reference, persons who referred you for a position, in connection with background or employment checks, and from third party recruitment sources, including third party sites.
Arega may process the following categories of personal information for our recruitment activities :
- name and contact details
- educational background
- employment background
- job qualifications and work eligibility, including your nationality, country of residence, and visa and immigration status
- jobs in which you have expressed an interest or for which you would like to submit an application
- CV, resume or transcripts, and any supporting documentation attached to your resume such as copies of certificates and diplomas
- employment references
- compensation details, such as salary information, depending on your region
- background check information, such as a verification of your educational and professional background, and other relevant information subject to Arega policies and applicable laws
5. WHY AND HOW DO WE USE YOUR PERSONAL INFORMATION?
We use personal information for the following purposes:
- to communicate with you and respond to your requests or application
- for recruitment, evaluation and hiring purposes
- to analyze, develop and improve our recruiting activities and Arega products and services
- to maintain the security of the Arega site, systems and networks
- to comply with applicable laws and regulations and to operate our business
- to communicate with you and respond to your requests or application
These purposes are described below in further detail.
If you get in touch with us (for example, through Arega contact forms on the site, contact with our recruiters or at events or social media platforms) we process information about you to communicate with you about your application or job interests. For example, we may update you on the status of your application, inform you about new vacancies or invite you for recruitment activities such as a phone screening or in-person interview.
For recruitment, evaluation and hiring purposes
We process information about you to connect the right job applicant with the right job at Arega and evaluate whether you are the right applicant for a position. We may therefore include information about you in our recruitment database to manage Arega’s candidate selection and recruiting processes. If you are selected for a position at Arega, information about you will also be used to facilitate the hiring process.
To analyze, develop and improve our recruiting activities and Arega products and services
In order to analyze, develop and improve our recruiting activities and Arega products and services, Arega may process information about you. We may also process information about you to develop and test new products or system versions, patches and updates.
To comply with applicable laws and regulations and to operate our business
In some cases, we may process information about you to comply with applicable laws and regulations, such as legally mandated reporting or other legal process requests. We may also process information about you in the performance and organization of our business and internal management, for example to conduct audits and investigations, for mergers and acquisitions, finance and accounting, archiving and insurance purposes and in the context of dispute resolution.
6. FOR EUROPEAN UNION (EU) RESIDENTS, WHAT IS OUR BASIS FOR PROCESSING?
For information about you collected in the EU/EEA, our basis for processing is the following:
In order to communicate adequately with you and to respond to your requests, we need to process information about you and therefore have a legitimate interest in processing this information.
Any processing of your sensitive personal information in connection with your job application is based on your explicit consent. Please note that you can always withdraw your consent, although this may affect our ability to consider you for employment at Arega.
The processing of information about you as part of our offline and online recruitment activities outside the Arega Recruitment team is based on our legitimate interest in finding the best person for a specific job.
In case you were not selected for the position but we would like to contact you about future job opportunities that may be of interest to you, we may process the relevant contact and related information provided by you as part of your initial application, based on our legitimate interest to find the best possible candidate for the position.
Our processing of information about you to analyze, develop and improve the Arega Talent Acquisition Cloud, our sites and Arega products and services is based on our legitimate interest in enhancing the effectiveness, user experience and functioning of the Arega website and our products and services.
Our processing of information about you for security purposes is based on our legitimate interest in protecting Arega systems and networks.
Our processing of information about you for legal and regulatory purposes is based on a legal obligation or on Arega’s legitimate interest in complying with applicable laws and regulations.
Our processing of information about you for business operations purposes is based on our legitimate interest in operating our business in an efficient and appropriate manner.
7. FOR HOW LONG DO WE RETAIN PERSONAL INFORMATION?
Arega maintains your personal information for the following retention periods:
Your personal information will be deleted, after five (5) years of inactivity.
Arega will retain your personal information related to your application for a position (such as your curriculum vitae/resume or the position to which you applied) for up to five (5) years from the date you applied (unless a longer or shorter period is required by applicable law).
To the extent permitted or required by law, Arega may delete your personal information at any time. As a result, you should retain your own copy of any information you submit to us.
8. WHEN AND HOW CAN WE SHARE YOUR PERSONAL INFORMATION?
Sharing within Arega
As a organization, system operations information may be shared globally throughout Arega’s organization.
Arega employees are authorized to access personal information only to the extent necessary to serve the applicable purpose and to perform their jobs.
Sharing with third parties
Where necessary, we share personal information with the third parties described below.
Third-party service providers (for example, website management, information technology and related infrastructure provision, background or employment check service providers, auditing, and other similar services) in order for those service providers to perform business functions on behalf of Arega.
Relevant third parties in the event of a reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).
As required by law, such as to comply with a subpoena or other legal process, when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to government requests, including public and government authorities outside your country of residence, for national security and/or law enforcement purposes.
9. HOW IS PERSONAL INFORMATION HANDLED GLOBALLY?
Arega will take measures designed to ensure that your personal information is adequately protected, such as making it subject to the terms of the EU Standard Contractual Clauses.
10. HOW IS YOUR PERSONAL INFORMATION SECURED?
Arega has implemented appropriate technical, physical and organizational measures designed to protect your personal information against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorized disclosure or access as well as all other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing.
11. WHAT ARE YOUR CHOICES?
For information about you collected in the EU/EEA you may request to exercise some or all of the following choices regarding how we process your personal information.
Withdraw consent – You may request to withdraw the consent you have previously provided for the processing of your personal information by contacting us at firstname.lastname@example.org.
Delete personal information – If you have any questions about this process, you may contact us at email@example.com
Change or correct personal information – You can change some of your personal. If you have any questions about this process, you may contact us at firstname.lastname@example.org
Object to, or limit or restrict use of personal information – You can ask us to stop using all or some of your personal information by contacting us at email@example.com.
12. DOES AREGA COLLECT SENSITIVE PERSONAL INFORMATION?
Additionally, if you have a disability and would like Arega to consider any accommodation, you may provide that information during the recruiting process.
13. WHAT ARE YOUR RESPONSIBILITIES?
14. DATA PROTECTION OFFICER—YOUR QUESTIONS AND COMMENTS
Written inquiries to the Global Data Protection Officer may be addressed to:
Arega Health – Data protection officer : Laarstraat 16 B15 – 2610 Wilrijk – Belgium
15. DISPUTE RESOLUTION OR FILING A COMPLAINT